On those pages, you will find the WINS User Guide to help you using this plateform, whether you are an unregistered user or a regular contributor.

What is WINS?

Launched in January 2017 by UNESCO’s International Hydrological Programme (IHP), the Water Information Network System (WINS) is a user-friendly, participatory, and open-access online platform offering water-related data and information. WINS allows storing, combining from several sources, and sharing open data on water resources at all levels (from local to global).

Its primary objective is to foster knowledge sharing and access to information, by making information freely available to anyone. The platform is contributing to close the gap between North and South in terms of access to knowledge. Overall, it aims to support decision-making and build capacity.

The IHP Secretariat makes WINS freely available to Member States, water stakeholders and partners, with the aim of encouraging contributors to share data on water.

WINS offers different sets of spatial information (i.e. layers) that can be overlaid to create tailored maps. WINS also consists of a larger knowledge-sharing platform, which brings together information on national water policies and any other water related publications, in various formats. Finally, WINS is a networking hub that connect water stakeholders and promote experience-sharing.

On WINS, transparency and respect of authorship is guaranteed as all information shared by contributors benefit from metadata in a standardized format and from a UNESCO Digital Object Identifier (DOI). This allows for an accurate identification and crediting of any contribution, and easy later sharing.

I. Finding and using information

This section will guide users towards:

  • Navigating IHP-WINS independently to find layers, maps and documents by using different routes, filters and search functions (Section I);
  • Finding and understanding detailed information of layers, maps and documents, such as metadata, responsibility and usage (Section II);
  • Downloading layers and documents from IHP-WINS in different file formats (Section III);
  • Producing maps using already existent layers, as well as saving and printing maps (Section IV).


I.1. Finding layers, maps and documents

Users can use different routes, filters and search functions to find information on WINS, whether it be layers, maps, and documents. To access layers, maps, and documents, use the quick-link Layers/Maps/Documents in the menu bar in the header.

Specific layers, maps, and documents can be found by typing in the Search-field (e.g. a country name or thematic area) in the header.

A list of results of layers, maps, or documents will appear (Figure 1). This list can be sorted according to when the data was shared (Most recent and Less recent), alphabetically (A-Z and Z-A), or by order of importance (Most Popular).

Figure 1: Sorting information (also applies to Maps and Documents)

I.1.a. Filtering layers, maps, or documents

Using the left-side panel, layers, maps, or documents can be filtered according to:

  • Categories: There are nine Categories on IHP-WINS. Seven of them correspond to the IHP’s work areas (Ecohydrology, Groundwater, Water Education, Water for urban and rural settlements, Water quality, Water scarcity, and Water-related disasters). Two categories were added to them: SDGs, and Cross-cutting (for content that falls in neither of the other eight). The number next to the name of the category indicate the number of layers, maps, or documents that fall within this category. Click/unclick on one or more category name(s) to filter the results.
  • Text: In the field, enter text to filter out the results. As you enter text, you will get a list of the layers/maps/documents that match you text search.
  • Keywords: Several keywords can be used to describe a layer. Click/unclick one or more keyword(s) to filter the results. Selecting several keywords will refine your search.
  • Extent: You can filter results y zooming in on your area of interest. The system will retrieve any layer, map, or document containing information on this area (Figure 2)
  • Figure 2: Filtering results with the extent tool)

  • Responsibles: Here are displayed the name of people who uploaded the layers, maps, or documents.
  • Date: This filter allows user to restrict results to a chosen time period. The system will retrieve any content with available information in this time period.
  • Regions: Using this filter, user can enter the name of their continent/region/country/location of interest.
  • Type (only applies to layers): IHP-WINS hosts both vector and raster layers.


I.2. Accessing and understanding information of layers, maps, and documents

Once you have found the layer, map, or document you are interested in, you can click on it to access the content and its related information. Visualization of documents and of layers and maps differ slightly.


I.2.a. For documents

On the page of a document, the resource is either directly displayed on the page or accessible by clicking on the link provided under the tittle (Figure 3).

Figure 3: A document's page

There is also a tab section below the document, where you can first view Info about the document, i.e. its metadata. The metadata consist the ID card of the document, by providing its tittle, abstract, date of publication, source, etc. The metadata also indicates the user who is responsible for uploading and managing this content on WINS, as well as the group to which it is linked.

The tab section also allows you to Share the document through social media or email, use the Ratings system, and leave Comments.


I.2.b. For layers and maps

The page for a specific layer or map offers two distinct spaces (Figure 4):

  • a Viewer which allows you to visualize the georeferenced information;
  • a tab section below the Viewer where, as for any document, you can first view Info about the layer or map (i.e. its metadata). The metadata consist the ID card of the content, by providing its tittle, abstract, date of publication, source, etc. The metadata also indicates the user who is responsible for uploading and managing this content on WINS, as well as the group to which it is linked. The tab section also allows you to Share the layer or map through social media or email, use the Ratings system, and leave Comments.

Figure 4: The Viewer and tab section on a layer's page (also applies for map's page)

The Viewer provides different tools for displaying the layer or map (Figure 5):

  • the Layer switcher, to choose between different base maps, including satellite imagery of roadmap;
  • the Pan map tool, to move the layer or map around by holding down the mouse button and moving the cursor. This is also possible by using the arrows on the left side of the map;
  • the Zoom in/out buttons and Zoom to previous/next extent. Note that you can also zoom in and out by using the Zoom slider on the left side of the map, or by selecting a scale with the Scale bar in the bottom right corner;
  • the Zoom to the max extent tool, to display the entire layer within the Viewer;
  • the Show legend option, to open a pop-up window with the legend.

Figure 5: Viewer tools for displaying the layer/map

The Viewer also provides two tools for analyzing the layer or map. The first one is the Get feature info which retrieves any information available for a dedicated object of a layer or map upon clicking on this element, by opening a pop-up window with the information (Figure 6).

Figure 6: How to get feature info from a layer or a map

The second analysis tool is the Measure one, to evaluate distances or areas (Figure 7).

Figure 7: How to use the Measure tool


I.3. Downloading documents and layers in different file formats

Unless otherwise specified, all information shared publicly on WINS is available for download by users of the platform, whether they have registered an account on the platform or not.


I.3.a. For documents

You can download document simply by clicking the blue button Download document in the right corner of a document’s page. It will automatically download the content to your computer. You can also download a document’s metadata by clicking the Download metadata button (Figure 8).

Figure 8: How to download a document

I.3.b. For layers

It is possible to download data of vector layer in different file formats (KML, GeoJson, Excel, CSV, Zipped Shapefile, etc.) as well as the data of a raster layer (GeoTIFF, ArcGrid, KML, PNG, JPEG, etc.), by using the blue button Download Layer at the top right corner. This allows you to use offline with other GIS software. You can also download a layer’s metadata by clicking the Download metadata button (Figure 9):

Figure 9: How to download a layer


I.4. Using published layers to create maps, saving and printing maps

All the layers shared publicly on WINS are available and can be used by the users to produce maps, whether they have an account or not. Those maps can be saved and printed.


I.4.a. Select one or many layers to produce a map


In order to produce your map, you have to choose the layer(s) which interests you (See Section I.1.). In order to choose the layer(s), two options are available:

  • From a layer’s page. On the right side of the page, click on the blue button Create a Map (Figure 10). This give you access to the Map Viewer, where you can find your selected layer.

Figure 10: Create a map from a layer's page

  • From the Layers menu. Click on the Select button that can be found on the right top corner of each layer’s miniature. You can choose as much layers as you want. The selected layers are located on the top left corner of the page in the Selected Layers tab. You can unselect layers by clicking on the cross on the right side of the layer’s title. Once the selection is done, use the button Create a Map, which is below the selected layers’ list (Figure 11). Thus, you will access to the Map Viewer, in which you will find the selected layers.

Figure 11: Create a map by choosing layers

I.4.b. Producing a map


The map creator contains different elements (Figure 12). We can distinguish the Map Viewer, the Toolbar and the Edition column.

Figure 12: The toolbar, the Viewer and the Edition column in the map creator

The Viewer permit the display of georeferenced information. It provides tools on the top of the map that allow zooming in and zooming out on the layer. Changing scales can also be made thanks to the different levels of scales that are providing on the bottom right corner of the map.

The toolbar provides different possibilities:

  • Map: permit the WINS registered users to save their modifications on a new map that they can publish on WINS with the Publish Map option. A title and an abstract should be provided with the map during it registration. Then, the metadata has to be filled. The contributors can also download their map with the Save Map option;

  • Print: permit to all the users to export the map that they are creating in a PDF file and then print it if necessary. In the Print Preview (Figure 13) the users can also change the PDF file, the resolution, add a title and a comment and choose to make appear the legend or not. With the four arrows on the top left side corner of the map or with the mouse, users can move the map. The scale bar on the bottom right side corner permit change the scale of the information. Once the map is done, click on Print on the bottom right corner or the window;

Figure 13: The Print Preview tool

  • Identify: open the Get Feature Info tool that permit to retrieves any information available for a dedicated object of a layer or map upon clicking on this element, by opening a pop-up window with the information on the selected layer. This tool is also in the layers’ Viewer (See Figure 6 above);

  • Query: Open the attribute table from the selected layer in a new window on the bottom of the page. Thus, the user can read the attribute table and doing researches thanks to the Query tool. This tool permit to make a query by attributes from the attribute table with the different modes (equal to, between X and Y, greater than, lesser than, etc.). Once your query is done, click on the Query button at the bottom of the page. Thanks to that, your attribute table will only be composed by the elements of your query. Different data are present on the table and permit to obtain information on a layer’s element. The attribute table is composed of several pages. If you want to change the page, click on the blue arrow Next page. You can select an element in order to highlight it on the Viewer by clicking on it. To deselect the selection and your request elements, click on Cancel (Figure 14);

Figure 14: Make an attribute request from the map creator

  • Measure, to measure the lengths or the areas.


The Edition Column of the map make a list of the the layer(s) that you have selected to create the map and their corresponding legend. The user can display or not the layer(s) on the map by clicking on the small box next to the title in the Overlays tab. The user can change the base map. Seven choices are at disposition in the Base Maps tab.


The different layers are automatically include in the Edition column. You can change their orders to make appear a layer on the foreground or in the background, depends on your needs. To do that, select a layer by clicking on its title, then make it move with the mouse to the top if you want it to be on the foreground (Figure 15).

Figure 15: Changing the layer's display order

A layer can also be put as a base map. In order to do that, select the layer by clicking on its title, and then make it go to the Base Maps tab. If you want to put back the layer in the layer’s box, select the chosen layer by clicking on its title then make it go to the Overlays tab (Figure 16).

Figure 16: Insert a layer as a base map

Some other tools are available on top of the Edition column (Figure 17):

Figure 17: Tools that permit the map personalization

  • Add new layers with the Add layers tool. With the Add layers option, the user can search a layer. An abstract of each layer is available by clicking on the + logo. To insert a new layer, the user can whether double clicking on the selected one or selecting a layers then clicking on Add layers on the bottom of the column. Once the layers are selected, you can click on Done. You can also filter the layers by clicking on Find layers, then writing some keywords in the search bar (Figures 18 & 19);

Figure 18: Add layers with the Add Layers tool

Figure 19: Add layers with the Find Layers tool

  • Remove Layer, to delete layers that you have selected. Once you have clicked on the layer you want to remove, click on the Remove layer tool (Figure 20);

Figure 20: Remove layers from the map

  • Layers properties, to change the layers display. Click on the layer then on the Layer properties tool. Different tab sections will appeared. On the first one, Aboutyou can change the layer’s title. On the second one, Display you can change the display, the opacity of the layer or its format, by choosing or not to have a transparent layer (Figures 21);

Figure 21: Changing the opacity of a layer

The user can also filter the layer’s information by clicking on the Limit with filters case. At first, choose the element you want to filter in the attribute table. Then, chose a mode from those who are proposed (equal to, between X and Y, less than, greater than, etc.), then chose the limit value that you want. You can click on Query on the header on the top of the page (Figure 22) to help you in the selection of data and to know the codes and values in the attribute table.

Figure 22: Filtering the layers information with the Limit with Filters tool

  • The scale can also be used in order to filter the information by clicking on Limit by scale. Then you will be able to enter a minimal value (Min Scale) and a maximal value (Max scale) in which the layer will not display on the viewer during your changing scales. The layer will only be displayed with the selected values with this tool (Figure 23);

Figure 23: Filtering the layers depending on your changing scales

II. Uploading information

The registered user on WINS has the possibility to share layers and documents on the platform and to make them available to everyone. In this section, we will see how to:

  • Upload a layer or a document on WINS
  • Fill the metadata of an uploaded layer or document
  • Change the style of an uploaded layer
  • Set the permissions of an uploaded layer or document

II.1. Uploading a layer

Before uploading a layer on WINS, you have to configure it on a GIS software. We recommend the use of the free and open-source software QGIS (Downloadable here). Other GIS softwares can also be used.

II.1.a. Creating a SLD file for the layer using QGIS

In order to upload a layer, you first need to create and save the file that will code the style of the layer in a SLD file. To do so, open your layer in a QGIS. For a vector layer, go to Layer properties and click on the Style tab. On the bottom left, click on Style then Save the style and SLD Format (Figure 24). For a raster layer, use the plug-in SLD4Raster to create a SLD file.

Figure 24: Creating the SLD file of a layer in QGIS

Your layer is now ready to be uploaded on WINS.


II.1.b. Uploading a layer on WINS

Once on the Layers page, click on the blue button Upload layers on the top right corner of the page. On the Upload layers page, you can either drag and drop the files that compose your layer from a folder to the Drop files here box, or search for them in your folders by clicking on Choose Files and then selecting them (Figure 25). For a vector layer, the following files should be uploaded: .dbf, .prj, .qpj, .shp, .shx. For a raster layer, only the .tif file needs to be uploaded.

Figure 25: Uploading a layer on WINS

Once your files are selected, they appear on the page and can be deleted individually (by clicking on the Remove link on the right of each file) or all at once (by clicking on the Clear button on the bottom left of the page).

Unless the layer contains Latin lettering with accents, it is preferable to let the default charset (UTF 8/Unicode).

To upload the chosen files, click on Upload files. Once the upload is done, a new page appears (Figure 26).

Figure 26: Successful upload of a vector layer

Once the files are uploaded, you have to upload the layer's style file (.sld file), which has been previously set with the GIS software. To do so, click on Upload SLD (Figure 27).

Figure 27: Uploading the SLD file

As previously, you can drag and drop the SLD file on the Drop files here box or retrieve it from a folder on your computer by clicking on Choose Files. Once the file is selected, click on the red button Upload files. Once the SDL file is uploaded, click on the green button Layer Info. Your layer appears in a new page: it is now on the platform.

/!\ The map legend may not be displayed at first. In this case, simultaneously press Ctrl and F5 keys to refresh the page and make it appear. /!\


II.1.c. Editing the uploaded layer

The information of the layer are not yet completed. In order to finalize the layer, go to Edit Layer (Figure 28).

Figure 28: Accessing the Edit Layer menu

The pop-up window gives you several options (Figure 29).

Figure 29: The several possibilities to edit a layer

Through the Edit Layer window, you can:

  • Edit the Metadata of the layer. The metadata contains all the information related to the layer: they are the layer's ID card. They provide essential information for its identification and its comprehension. Metadata also make the layer more easily retrievable though search by other users. To edit the metadata you can use:
    • The Wizard, which provides a step-by-step, guided editing;
    • The Advanced Edit, for confirmed contributors. It offers the same possibilities than the Wizard, but in a non-guided way;
    • The Upload Metadata, to upload pre-written metadata in .xml format;

  • Editing the layer Styles with:
    • Edit, to change some elements of the legend (title, color, opacity, etc.), add some entries or delete them;
    • Upload, to upload a new style (.sld file) and associate it to the layer;
    • Manage, to define the default style;

  • Editing the Thumbnail, which is the reduced-size picture of the layer that will be featured in the layer list, with:
    • Set, to define the thumbnail;

  • Replacing or removing the Layer with:
    • Replace, to replace the current layer by importing a new one. By doing so, already provided metadata will be kept;
    • Remove, to delete the layer and suppress it from WINS.


II.1.c.i. Filling the metadata

In order to complete the metadata, open the Wizard by clicking on Edit Layer then on Wizard. A new page opens (Figure 30):

Figure 30: Filling and editing meatadata with the Wizard tool

Two progression bars on this page let the user know about the advancement level of the metadata completion. Editing a layer's metadata is done in four steps (Basic Metadata, Location and Licenses, Optionnal Metadata and Dataset Attributes). The first two steps are mandatory (no layer will be published if information required on those two pages are not provided) whereas the next two are optional:

  • On the Basic Metadata page, the essential information have to be filled:
    • The Thumbnail of the layer that will be displayed on the Layers list page can be changed by clicking on Edit then dragging and zooming on the layer to select which portion will be displayed. To save the thumbnail, click on Save;
    • The Title of the layer, which should be clear and understandable ;
    • An Abstract on the layer;
    • The Edition to indicate the source of the layer;
    • The Keywords, which should be chosen within the available list. The contributor search for available keywords by clicking on the searching bar, or on the folder logo representing, or by entering the first letters of the desired word. Key-words should be relevant to the imported layer;
    • The Category in which the layer belongs;
    • The Group to which the layer is linked.

Once all the fields are filled, click on the blue button Next >> in the bottom right corner of the page (Figure 31).

Figure 31: Filling in the Basic Metadata with the Wizard

  • On the Location and Licenses page, the following information should be filled:
    • The Language of the layer;
    • The Temporal extent start and the Temporal extent end, which defines the time period that is covered by the data;
    • The Region, which informs on the spatial extent of the layer. Proposed extents cover the following scales: global, continental, regional, national;
    • Potential Restrictions to sharing the layer should be provided in the Restrictions box.

Once all the fields are completed, click on the blue button Next >> on the bottom right corner of the page (Figure 32).

Figure 32: Filling in the Location and Licenses with the Wizard

  • On the Optional Metadata page, complementary information can be added:
    • The Purpose of the layer and its objectives;
    • Any Supplemental information that can provide a better understanding of the uploaded layer;
    • The Maintenance frequency of the data set;
    • The Spatial representation used;
    • A Data quality statement to highlight any relevant elements of the data and layer.
    • The DOI (for Digital Object Identifier): a unique number that identifies resource uploaded on WINS. The WINS Administrator will fill in the DOI, after an ultimate validation of the layer and before its publication on the platform.

Once the fields are completed, click on the blue button Next >> on the bottom right corner of the page (Figure 33).

Figure 33: Adding some Optional Metadata with the Wizard

  • The Dataset Attributes page presents various information about the dataset within the layer:
    • The Attribute column displays the title of all the fields available, as in the attribute table of the layer;
    • The Label column provides fields to fill in order to indicate the full-length title corresponding to each attribute. It is essential to fill this column to help users fully understand what information is contained in the layer;
    • The Description column allows to add details for each attribute;
    • The Display Order can be changed by the user through the eponymous column.

Once all those information are completed, click on the blue button Update in the bottom right corner, then click on the green button Done! in the top right corner to save the changes made. You are redirected to the layer page. Complete metadata are now available below the Viewer.


II.1.c.ii. Editing the layer style

WINS offers several tools to edit the style of a layer and its legend entries, i.e. change colors, display, add labels, filters, etc.

Via Edit Layer, you can access the Edit tool under the Styles tab (Figure 34). You can also access the Style Edition menu by directly clicking on the paint brush icon above the viewer.

fig34_Edit_Style
Figure 34: The Style editing window

Through this pop-up window, under the Rules section, it is possible to add legend entries (by clicking on Add)and to delete a legend entry (by selecting an existing entry, and then clicking on Remove). You can also duplicate a legend entry by selecting it and clicking on Duplicate.

To edit a selected legend entry, click on Edit: a new pop-up window appears. The first tab of this window, Basic, allows to edit the color, the opacity and the stroke (Figure 35).

Figure 35: Editing the style of a legend entry

With the second tab, Labels, it is possible to add, set and edit labels for each legend entries. To do so, check the Label Features box (Figure 36) and configure it as you wish.

Figure 36: Adding labels to a legend entry

Finally, the Advanced tab allows to edit the display of a legend entry through a filter by scale and filters by conditions.

You can save or cancel your changes by clicking on the Save and Cancel buttons in the bottom right corner of the pop-up window.


II.1.c.iii. Setting the layer permissions

The Change Layer Permissions button at the bottom right of the page (Figure 37) allows to set up who can:

  • View the layer;
  • Download it;
  • Edit its metadata;
  • Edit its data;
  • Edit the style of the layer;
  • Manage it (update, delete, change permissions).
Figure 37: Changing permissions of a layer

WINS encourages to publicly share and make available for download information uploaded on the platform. By default, anyone can see and download a layer. However, the layer responsible can choose to limit access to the layer to some contributors and/or groups.

It is recommended that editing of metadata, editing of data, editing of style, and management of a layer, remain with the responsible of the layer, i.e. the contributor who uploaded it and who has those permissions by default.

Once the permissions are set, click Apply changes to save them.


II.2. Uploading a document

WINS allow to share reports, conceptual notes, posters, spreadsheets, etc. A wide range of documents file can be hosted on the platform, including text files (.doc, .docx, .txt, .odt), spreadsheets (.xls, .xlsx, .ods), presentations, (.ppt, .pptx, .odp), images (.gif, .jpg, .png, .tif, .tiff), PDF, zip files (.rar, .zip, .gz), SLD, XML or QML files.


II.2.a. Uploading a document

In order to upload a document on WINS, click on Documents Documents in the menu bar in the header. Then, click on the blue button Upload documents on the top corner right of the page. On the new page that opens, you can upload a document by selecting it from your files or by entering a URL address if the document is stored on the internet.

You can also indicated if the document is linked to one or several layers already published on WINS.

Once the document is selected or the URL is filled, click on the red button Upload on the bottom of the page (Figure 38).

Figure 38: Uploading a document on WINS

II.2.b. Filling the document's metadata

On the new page, you can fill the metadata of the document. Metadata contains all the information related to the document: they are its ID card. They provide essential information for its identification and its comprehension. Metadata also make the document more easily retrievable through search by other users.

Editing a document's metadata is done in three steps (Basic Metadata, Location and Licenses, Optionnal Metadata). The first two steps are mandatory (no document will be published if information required on those two pages are not provided) whereas the last one is optional:

  • On the Basic Metadata page, the essential information have to be filled:
    • The Title of the document, which should be clear and understandable ;
    • An Abstract on the document;
    • The Edition to indicate the reference or source of the document;
    • The Keywords, which should be chosen within the available list. The contributor search for available keywords by clicking on the searching bar, or on the folder logo representing, or by entering the first letters of the desired word. Key-words should be relevant to the imported document;
    • The Category in which the document belongs;
    • The Group to which the document is linked.

Once all the fields are filled, click on the blue button Next >> in the bottom right corner of the page (Figure 39).

Figure 39: Filling in the Basics Metadata of a Document with the Wizard

  • On the Location and Licenses page, the following information should be filled:
    • The Language of the document;
    • The Temporal extent start and the Temporal extent end, which defines the time period that is covered by the document;
    • The Region, which informs on the spatial extent covered by the document. Proposed extents cover the following scales: global, continental, regional, national;
    • Potential Restrictions to sharing the document should be provided in the Restrictions box.

Once all the fields are complete, click on the blue button Next >> on the bottom right corner of the page.

  • One the Optional Metadata page, complementary information can be added:
    • The Purpose of the document and its objectives;
    • Any Supplemental information that can provide a better understanding of the uploaded document;
    • The Maintenance frequency of the document;
    • The Spatial representation used;
    • A Data quality statement to highlight any relevant elements of the data and document.
    • The DOI (for Digital Object Identifier): a unique number that identifies resource uploaded on WINS. The WINS Administrator will fill in the DOI, after an ultimate validation of the document and before its publication on the platform.

Once the fields are completed, click on the blue button Update on the bottom right corner of the page, then on the green button Done!on the top right corner to save the changes made. You are redirected to the document page, where the complete metadata are now available.


II.2.c. Saving the document's thumbnail

In order to save the thumbnail that will be displayed in the document list, click on the blue button Edit document, then on Set (under the Thumbnail). On the new page, chose the image that will illustrate your document. You can either drag it and drop it in the Drop files here box or selecting from your folders by clicking on Choose files (Figure 40). Once this done, click on the red button Upload files. The thumbnail has been successfully uploaded: you can see it by coming back on the document list.

Figure 40: Adding the thumbnail of a document

II.2.d. Changing the document's permissions

WINS encourages to publicly share and make available for download information uploaded on the platform. By default, anyone can see and download a document. However, the document responsible can choose to limit access to the document to some contributors and/or groups.

The Change Document Permissions button at the bottom right of the page (Figure 37) allows to set up who can:

  • View the document;
  • Download it;
  • Edit its metadata;
  • Manage it (update, delete, change permissions).

It is recommended that editing of metadata and management of a document, remain with the responsible of the document, i.e. the contributor who uploaded it and who has those permissions by default.

Once the permissions are set, click Apply changes to save them.



III. Publication process of uploaded information

You have successfully uploaded a layer or a document on WINS, or created and saved a map. For the moment, your layer, document or map is not yet published (i.e. made visible and accessible for all, contributors or simple users).

For now, your item is only visible by yourself, the manager of the group to which the layer, document or map is linked (this information is filled in the metadata, See Section II.1.c.i. of the User Guide), the members of this group, and the WINS Administrators.

Before being published, the layer, document or map will follow a two-stage review process, which are described below (Figure 41):

Figure 41: From upload to publication: the review process on WINS

III.1. The group Manager approbation

Here, the role of the Manager of the group to which your layer, document or map is linked is to check that the uploaded item is correct. Particularly, in the case of a layer or a map, it consists of checking that the chosen cartographic representation and the style are fitting but also that the discretization is appropriate.

The Manager must also check that the metadata are properly completed and that the mandatory information (Title, Abstract, Edition, Keywords, Category, Group, Region) are filled.

If needed, the Manager can contact the contributor responsible of the layer, document or map in order to report potential comments or request clarifications.

Members of the group can also take part in the reviewing process and give some potential inputs to the responsible of the layer, document or map.

When the Manager considers that the layer, document or map is ready to be published, he should approve it. To do so, the Manager goes to the layer, document or map page, then opens the Wizard in order to edit the metadata. In the Settings tab, the manager checks the Approved box, and then updates the metadata and saves the changes (Figure 42):

Figure 42: The approbation process of an item by a Manager

Following this approval, the WINS Administrators receive a notification informing them that an item is now waiting for publication (Figure 43):

Figure 43: An approved layer, waiting for publication by the WINS administrators

III.2. The publication by the WINS Administrator

Prior to the public release of an approved layer, a document or a map, the Administrator of the platform performs a final validation of the item and its metadata, notably to check that it is in line with UNESCO policy.

If needed, the WINS Administrator can contact the Manager who has approved the layer, document or map, as well as its responsible.

Once the layer, document or map is validated, the item is made public by the Administrator. It can now be viewed, accessed, and downloaded in accordance with the Permissions set by the responsible contributor (See Section II.1.c.iii.).



IV. Updating your profile

To access your profile, click on your user name on the top right corner of the IHP-WINS main page. A pop-up window will open then click on the quick-link Profile, which will guide you to another page (Figure 44). Your personal informations will appeared on this page.

Figure 44: Access your profile


IV.1. Updating the profile

To complete your profile, click on Edit Profile (Figure 45) in the tab section on the right. On this page, you can fill your First name, Last name, Email address, Organization Name, Profile, Position name, Voice, Facsimile, Delivery Point, City, Administrative Area, Postal Code, Country, Language, Timezone, Recommendations and Keywords. Once this is done, click on the blue button Update profile at the bottom of the page.

Figure 45: Change your profile


IV.2. Connecting the WINS account with social networks

You can link your IHP-WINS account to social networks. On your profile, click on Connected social accounts. You can link the IHP-WINS account with your LinkedIn and Facebook accounts by clicking on Connect with LinkedIn/Facebook then by authorizing the link and by entering your logins (Figure 46).

Figure 46: Connect your WINS account to social networks

IV.3. Associating the WINS account with an e-mail


Your WINS account is automatically associated with the e-mail that you used to register yourself on the platform. By clicking on Associated e-mails in the tab section on the right of the page, you will have the possibility to fill up a new e-mail and make it primary if necessary, in order to receive the notification on this address (Figure 47). To do that, select the e-mail that you want, then click on Make Primary.

Figure 47: Associate an e-mail to your WINS account


IV.4. Changing the password

To change your password, click on Set/Change password password in the tab section on the right of your profile page (Figure 48). Your current password will be ask as the new one. Once this is done, click on the blue button Change my password on the bottom of the page.

Figure 48: Change your password


IV.5. Inviting other users to join WINS

You have the opportunity of inviting users to join the WINS platform. In order to do that, click on Invite Users in the tab section on the right of the page (Figure 49). On this new page, you can invite up to 200 users. You have to fill the email of your contacts by separating them by a semi-colon (;).

Figure 49: Inviting other users to join WINS

V. Contacting the other users of WINS

The IHP-WINS platform allows you to communicate by message with other users and groups of users. To send a message from your profile, click on Message user in the tab section on the right of the page. You can also click on the envelope logo on the top corner right of the page (Figure 50).

Figure 50: Access your message

The user can also contact directly another user by clicking on People in the menu bar in the header. All of the registered users are displayed on this page. To contact them, click on their profile or use the search tool on the left of the page and write the username you are looking for (Figure 51).

Figure 51: How to send a message to another user

The user’s profile who you want to send a message will appear. Click on the tab section Message user to contact him/her (Figure 52).

Figure 52: Send a message to a user

The user can also send messages to a group or groups. To do that, the user has to be a member of this/these group(s) (Figure 53). Once your message is written, click on the blue button Send message.

Figure 53: How to send a message to user(s), group(s)

To reach your message, click on the mailbox which is on the top right corner of the main-page. You can also click on your username on the top right corner, then on the Inbox link on the new pop-up window (Figure 54).

Figure 54: Reach your messages

A new page will open and will permit you to consult your messages. Click on the subject of the message to open it. Then you will be able to reply to your correspondent thanks to the text window just below the message. Click the blue button Send Reply to send the message (Figure 55).

Figure 55: How to access to the messages, open them and reply

Only the unread messages are displayed on the Inbox Inbox tab on top of the page. To access to all of the messages, including the already reading ones, click on the All tab. The user can also send a message from his/her mailbox by clicking the blue button Create Message (Figure 56).

Figure 56: How to access to the messages from the mailbox and send a message